Order Workflows for WooCommerce

WooCommerce ships with seven order statuses, but real stores rarely fit in seven boxes. Whether you need “Ready for Pickup”, “Awaiting Supplier”, “In Production”, or “Out for Delivery”, Order Workflows lets you model your actual fulfillment process inside WooCommerce. Create unlimited custom statuses with color-coded badges, define which status comes next with one-click action buttons, notify customers automatically by email at each step, and let automation rules assign statuses based on payment method, order total, shipping method, and more. A complete transition log keeps an audit trail of every change, so you always know who moved an order, when, and why.

Key Benefits

• Model Your Real Workflow – Create the statuses your business actually uses instead of forcing orders into the default seven
• Fewer Clicks, Fewer Mistakes – Next-status action buttons and defined transitions guide your team through the correct fulfillment flow
• Keep Customers Informed – Automatic email notifications at each status change, fully integrated with WooCommerce email settings
• Full Accountability – Every status change is logged with the user, source, and timestamp

Main Features

• Unlimited Custom Statuses – Name, slug, description, badge color, text color, icon, and filled or outlined badge style
• Core Status Customization – Change the badge color and icon of built-in WooCommerce statuses
• Workflow Transitions – Define which statuses can follow each status, for both custom and core statuses
• Next-Status Action Buttons – One-click buttons in the orders list and actions in the order edit screen, with custom labels and icons
• Email Notifications – Each status registers a native WooCommerce email with configurable recipient, subject, heading, and content placeholders
• Automation Rules – Auto-assign statuses at checkout or on payment based on payment method, order total, user role, shipping method, product type, category, coupon, or country
• Transition Log – Complete audit trail with statistics, filtering by order, status, source and date, plus CSV export
• Bulk Actions – Change the status of multiple orders at once from the orders list
• Customer-Facing Descriptions – Explain each status to customers in My Account
• Reports & Payment Logic – Choose per status whether orders count as paid and appear in reports
• Workflow Templates – Apply pre-built status workflows in one click
• Import / Export – Move your full configuration between sites as JSON
• WooCommerce HPOS Compatible – Works with both traditional and High-Performance Order Storage

How It Works

1. Install & Activate – Upload the plugin and activate it in WordPress
2. Enable & Create Statuses – Go to WooCommerce > Settings > Advanced > Order Workflows, toggle the plugin on, and create your custom statuses
3. Define Your Workflow – Choose which statuses can follow each status and configure action buttons
4. Configure Emails & Automation – Enable per-status notifications and create auto-assignment rules
5. Manage Orders – Use action buttons, bulk actions, and the transition log to run your fulfillment flow