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Flexi Custom Order Numbers for WooCommerce

by Tyche Softwares
Generate sequential & random order numbers with unique prefixes/suffixes and reset the order numbers at defined intervals. Make WooCommerce orders easy to track with custom order numbers.

Key Features

  1. Organize your orders with neat, sequential numbering, making them easy to track and manage.
    Example: Replace irregular IDs like #5123 or #981 with sequential numbers like #001, #002, and #003 for clear record-keeping.
    Reset Order Numbers Daily: Start fresh every day by resetting order numbers, ideal for businesses like bakeries or restaurants. Example: Orders placed on Monday are labeled 001, 002, and 003, and the count restarts at 001 on Tuesday.
    Weekly Order Number Reset: Review weekly performance with order numbers resetting every Monday.
    Example: Orders placed this week are #WEEK-001, #WEEK-002, making weekly summaries easier.
    Monthly Order Number Reset: Perfect for subscription services to reset order numbers monthly.
    Example: For January, orders are numbered JAN-001, JAN-002, and reset to FEB-001 in February.
    Yearly Reset Order Numbers: Create a new sequence every year for clean annual reports.
    Example: Orders in 2023 are labeled 2023-001, while 2024 starts fresh with 2024-001.
  2. Highlight the order’s date or year for quick identification. Example: Orders placed in 2024 appear as ORD-2024-001.
  3. Use SKUs: Make tracking easier by adding product-specific SKUs to order numbers. Example: An order for a laptop could be numbered SKU-LAP123-045.
  4. Add Campaign Tags: Include campaign-specific tags for seasonal promotions. Example: Orders from a Christmas sale can be labeled XMAS-001.
  5. Keep your order numbers consistent by setting a minimum length of the order numbers. Example: For a width of 5, order numbers will appear as 00001, 00002, 00003, maintaining a professional look.
  6. Protect your sales data by using random order numbers, making it impossible for competitors to gauge sales volume. Example: Orders are numbered as 9XK78, 4LM21, and 7JH45 instead of sequential numbers.
  7. Tailor order numbers for specific user roles for better internal tracking by adding prefixes & suffixes based on user roles. Example: Orders from VIP customers are tagged VIP-001. Orders from wholesalers use B2B-345.
  8. Update numbering for all past and future orders. Example: Historical orders from last year are updated with new prefixes like 2023-ORD-001.
  9. Keep old orders intact while applying changes to future ones. Example: Orders placed after Jan 1, 2024, start with 2024-ORD-001.
  10. Set a starting point for changes to maintain continuity. Example: Only orders from July 1, 2024, are updated with the new format.
  11. Identify and track free orders separately by assigning specific prefixes. Example: Free orders from a giveaway campaign are labeled FREE-001, FREE-002.
  12. Make order numbers clear for customers by showing custom numbers in all email communications. Example: Order confirmation emails now display WINTER-2024-015 instead of random post IDs.
  13. Quickly search and locate specific orders using custom numbers on the WooCommerce Orders page. Example: Search “VIP-120” to instantly retrieve details for the 120th order from VIP customers.

Retain the default WooCommerce order number for internal reference while showing custom numbers externally. Example: Internal ID: WooCommerce Order #67890. Customer-facing: 2024-ORD-001.

Take complete control over your order numbers.

Flexi Custom Order Numbers for WooCommerce plugin is packed with various customization features like Renumbering, putting order numbers in a sequential or random manner, and changing the width of the order number to as short or long as required. Make managing large order numbers/IDs a hassle-free affair. Customization features that help you control the order numbers in a way that are convenient for you.

Sequential Ordering of Custom Order Numbers

Date-Based Order Number Prefix

Product-specific SKUs to Order Numbers

Seasonal or Campaign Tags in Order Numbers

Set a Consistent width for Order Number

Randomized Order Numbers

Role-Based Custom Order Numbering

Apply Order Number Changes to All Orders

Apply Order Number Changes to New Orders Only

Apply Order Number Changes from a Specific Date

Track Free Orders with Specific Prefixes

Custom Order Numbers in Order Confirmation Emails

Quick Search by Custom Order Numbers

 

Flexi Custom Order Numbers Free Vs Premium – Full Feature Comparison


Frequently asked questions

Is it possible to set random numbers for the custom order number?

Yes, it is possible to set random numbers for the custom order number. Custom Order Numbers can be set in three different ways – Sequential, Random, or by Order ID.

Is it possible to reset the custom order number counter?

Yes, it is possible to reset the counter number. You can reset the counter number in four different ways- daily, weekly, monthly, and yearly basis. There is also an option to set a number for reset counter value. This would mean that on every reset, the sequence will start with that particular number.

How can I use custom order numbers instead of default WooCommerce order numbers in third-party plugins like Invoice plugins, Integration plugins, etc.?

When you use the Custom Order Number PRO plugin, in the Database, the original Order ID created by WooCommerce remains unchanged because that Order ID is used for many core functions and by multiple plugins and themes. To use custom order numbers in a third-party plugin, you will have to contact the Support Team of the third-party plugin & ask them to make the necessary changes. They can do this by fetching the Order ID and using the below code for Custom Order Number. This code has to be used in place of where the Order ID is fetched as shown below: $custom_order_number = $order->get_order_number(); //where $order is an order object.

Can I set the width for the custom order numbers, for example, I want my custom order number to be 8 characters long?

Yes, there is an option available to set the width of the custom order number on the settings page.

If somehow the sequential order number breaks down, what should be done to put all orders in a correct sequence?

Custom Order Numbers plugin has a tool called ‘Renumerate Orders’. Using this tool, you can easily renumerate all the existing orders in a correct sequence.

Is it possible to add prefix/suffix based on different user roles?

Yes, you can add a prefix/suffix based on different user roles. For example: guest-order for Guest user role, etc.

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