Flexi Custom Order Status for WooCommerce

Key Features

Create & manage custom order statuses within the WooCommerce dashboard and automate your order processing. With the Flexi Custom Order Status plugin, you can-

• Automatically notify customers via email or SMS every time an order’s status changes to a custom one.
  Example: Notify customers with “Your order is being packed!” or “Your order is out for delivery.”
  Set notifications for individual or multiple status changes together, keeping your customers updated and confident.
• Create custom order statuses for built-in gateways like PayPal or 3rd-party and custom payment gateways for smooth order processing.
  Example: Add a custom status, “Payment Under Review,” for Cash on Delivery orders to track pending payments.
  Ensure every payment method is accounted for with a streamlined status system.
• Custom order status rules to automate order status changes
  Automate order status changes based on time, payment method, shipping zones, or specific days and dates to keep your workflow hands-free.
  Example: Automatically move “Cash on Delivery” orders using Flat Rate shipping to “Pending Pickup” two days after purchase—excluding Sundays and public holidays.
• You can also set order status rules based on specific products, categories, cart totals, quantities, user roles, or customer locations for advanced automation.Example: Automatically mark orders as “Processing” when VIP customers from the US buy 5+ units from the Electronics category.
• Orders stuck in the same status for too long can disrupt workflows and delay deliveries.
  Example: Get an alert if an order remains in “Awaiting Payment” for more than 48 hours.
  Define time intervals in minutes, hours, days, weeks, or months to take timely action.
• Let customers cancel orders with custom statuses directly from the “Orders” page in their account.
  Example: Enable cancellations for orders in the “Awaiting Confirmation” status for better user experience.
  Control this feature with a simple toggle setting to suit your store’s policies.
• Accidental changes to orders after a custom status is applied can lead to errors in processing. Make orders non-editable once assigned a custom status to prevent unauthorized changes.
  Uncheck the “Make custom order status editable” box to lock the status.
• Manual inventory adjustments can lead to errors and inefficiencies. Automatically adjust stock levels when orders are updated to a custom status.
  Example: Decrease stock when an order is marked as “Dispatched” or increase stock when set to “Cancelled.”
  Keep inventory accurate without additional effort.
• Default statuses often lack the flexibility required for unique workflows. Customise statuses as required.
  Modify built-in WooCommerce order statuses to match your business processes.
  Example: Rename “On Hold” to “Pending Customer Approval” for clarity.
• Use Bulk Actions to update multiple orders to a custom status in just a few clicks.
  Example: Change 50+ orders to “Packed for Shipping” at once with bulk actions.
• Add unique icons for each custom status for better visibility and organization.
• Manually managing orders can lead to operational bottlenecks.
  Quickly update orders to custom statuses directly from the Edit Order page or Bulk Actions dropdown.

Create, edit, and manage notifications about custom order statuses.

Flexi Custom Order Status lets you create tailored workflow management to automate your entire order processing — from receiving orders to shipping orders and everything in between. Create custom order status labels, track the orders in real-time, and get notified when the order is stuck in the same status for more than the ideal time set by you.

Be on top of your entire operation and communicate important order statuses with your customers to provide an unparalleled customer experience.

Notify customers with Emails & SMS

Send custom notification emails & SMS when the status of an order is changed to a custom status.

Custom order status rules to automate order status changes

Set rules that automatically update order statuses based on specific conditions — no manual action needed.

Supported rule types:

• Time-Based Rules – Delay status change by minutes, hours, or days
• Payment Method Conditions – Apply rules only for specific payment gateways
• Shipping Method Conditions – Limit rules to orders with certain shipping zones/methods
• Date-Based Rules (Skip Dates) – Exclude holidays or blackout dates
• Day-Based Rules (Skip Days) – Prevent rules from running on specific weekdays

Example: Automatically change order status from “Packaging” to “Ready for Shipment” based on the condition— 30 minutes after it’s marked as Packaging — but only for Direct Bank Transfer orders using Zone 1 – Flat Rate shipping, and exclude Sundays and public holidays.

Custom order statuses for default & other payment gateways

From Paypal to Cash On Delivery, you can set a custom order status for almost any payment medium selected.

Automatic alert notifications for admins

Admins can get updates via email notifications if orders have stayed on a particular status for a longer period (pre-defined time set by you).

Customers can cancel orders with custom statuses

As the admin, of course, you get to cancel an order. But now, you can also set whether your customers can cancel orders with custom statuses.

Make orders with custom statuses non-editable

Orders will no longer be editable once you’ve added or updated them with a custom order status. They will behave like the Processing & Completed order statuses.

Get the flexibility to change the stock levels when the order status changes to a particular custom status.

 

Custom Order Status Rules Change Automatically

Flexi Custom Order Status for WooCommerce Free Vs Premium – Full Feature Comparison