Orders

To access the Orders tab in the WooCommerce Mobile App, tap the Orders icon on the bottom-left of the navigation bar. The Orders tab allows access to a list of orders, which you can filter by status or search for a specific order. Click on an order to view or manage it.

To create an order, please read over the documentation on this page.

Order Filter

Orders can be filtered by Order Status and/or Date Range.

1. Tap Filter at the top-right of the screen
2. Select Order Status to filter by: Any, Pending, Processing, On Hold, Failed, Canceled, Completed, or Refunded
3. Select Date Range to filter by: Any, Today, Last 2 Days, Last 7 Days, Last 30 Days, Custom Range (select a Start Date and End Date)
4. Select Customer to view orders from a specific customer
5. Select Product to view orders only containing a specific product or products
6. After each filter selection, tap Show Orders to apply the filters
7. While filters are active, a filter count is shown on the Orders page, and Clear All appears as an option in the Filters view. Tap Clear All followed by Show Orders to reset all Order filters.

To search for a specific order or orders:

1. Tap the Search icon in the top toolbar.
2. Begin typing. The search will look for matching terms by customer first name, last name, product, and order number.

View and Manage Orders

View Orders

To view an order in detail, select an individual order in the list or tap the order displayed in the New Order notification.

The Order Detail screen provides details on:

• Order date, number, customer name, and order status
• A list of products ordered, quantity, attributes, and prices
• Payment details
• A button relative to the order status (e.g., Mark Order Complete for Processing or Refund if the order is Processing or Completed)
• Customer notes
• Shipping Details
• Billing info, including customer name, address, and email
• Order notes – private, system, and public
• Related Subscription (only applicable for subscriptions created by the WooCommerce Subscriptions extension)

As of version 9.7, if an order has custom fields, the order details screen in the app will show a View Custom Fields button below the products on the order. Tapping the button opens a list of the custom fields.

Fulfill an Order

1. Open an order with a Processing status to display the Order detail screen
2. Tap Mark Order Complete. The Review Order screen appears
3. Verify the product details and shipping information, then tap Mark Order Complete.

Marking an order complete with the app triggers a Completed Order email to the customer, the same as if the order was fulfilled on your site. More info at Email Notifications.

Note: Made a mistake? Upon submitting the order for fulfillment, a message with an option to undo will appear for a short time. Clicking Undo will revert the order back to its original status.

View Product Details

Open the detailed view of any product in the order by tapping on the product. 

Add an Order Note

1. Open an order and scroll down to the Order Notes section
2. To add an order note, press + Add a note
3. The note is private by default but can be made visible to the customer by toggling the Email note to customer setting
4. Tap Add in the top-right corner to save the note

Contact the Customer

1. Open an order and scroll down to the Customer section and select View Billing Information.
2. If a billing address was entered, it can be copied by long-pressing the address area and selecting Copy
3. If a valid phone number was added during checkout, it will be visible via an ellipsis menu to its right. Tapping the menu reveals options to Call or Message the customer (messages are sent to all numbers but will only succeed to mobile numbers)
4. If a valid email address was added during checkout, it will be visible with an envelope icon to its right. Tap the icon to email the customer

Refund an order

1. Open the order you’d like to refund (or partially refund), and scroll down to the Issue Refund button
2. Enter the quantity of each item you’d like to refund. Press Select All in the top-right to select all products in the order
3. To refund shipping charges, slide the Refund Shipping toggle to the right
4. Press Next, and optionally leave an order note related to the refund
5. Press Refund and a confirmation screen will appear
6. Press Refund to confirm or Cancel to go back. After pressing Refund and the refund is processed, a notification will appear

The Orders tab on iPad is optimized to show more details at once, with the order list shown side by side with order details. In order creation and editing, you can see all your products at the same time as the order.