Print Invoice & Delivery Notes

The Print Invoice & Delivery Notes for WooCommerce plugin allows store owners to generate, customize, and manage essential order documents such as invoices, receipts, delivery notes, packing slips, and credit notes directly from their WooCommerce store. This functionality can be particularly useful for businesses that need to maintain organized documentation for their orders.

To get started, navigate to: WooCommerce → Print Invoices & Delivery Notes, where you’ll land on the Dashboard tab. The Dashboard provides a quick overview of your setup progress and easy access to commonly used actions.

Configure Document Templates

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The Templates tab allows you to configure and customize the layout and behavior of all order-related documents generated by the plugin.

To access these settings, navigate to:
WooCommerce → Print Invoices & Delivery Notes → Templates

You will find separate template settings for the following document types:

• Invoice
• Receipt
• Delivery Note
• Credit Note
• Packing Slip

Each document type has its own configuration options and can be customized independently.

Invoice Settings

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The Invoice template is used to generate a detailed bill that includes purchased items, taxes, shipping charges, and the total amount due.

Enable Invoice

Enable this option to generate invoices for WooCommerce orders.
When disabled, invoice-related settings and actions will not be applied.

Date Format

Select the format in which the invoice date will be displayed on the document.

Example:
April 28, 2026

PDF Filename

Define the filename format for generated invoice PDFs.

For example, you can set it as invoice-{order_number}.pdf. The plugin allows you to use placeholders such as {order_number}, {order_date}, and {customer_name} to dynamically generate meaningful and unique file names for each document.

Email Attachment Settings

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These settings control how invoices are sent as PDF attachments.

Attach PDF to customer emails

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Enable this option to automatically attach invoices to customer emails.

Send the PDF as an attachment to all administrator email addresses

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Enable this option to send invoice PDFs to admin email addresses.

Attach PDF to custom email addresses

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Specify additional email addresses to receive the invoice PDF.

Attach PDF to selected order status(es)

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Select the order statuses for which invoices should be generated and attached.

Attach PDF to selected WooCommerce Email(s)

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Choose specific WooCommerce email notifications where the invoice PDF should be included.

Print Invoices and Delivery Notes from Orders Page

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If you activate all three, you’ll find the “Print Invoice,” “Print Delivery Note,” and “Print Receipt” buttons in the Actions column on the WooCommerce Orders page and in the “Order Printing” section when editing an order.

If you choose the “Invoice” option from the dropdown, you will find the following options appear there.

Bulk Print WooCommerce Invoices and Delivery Notes

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The Print Invoices & Delivery Notes for WooCommerce plugin offers a convenient solution for managing invoices, delivery notes, and receipts. One of its standout features is the ability to print these documents in bulk, allowing you to efficiently process multiple orders simultaneously.

You can easily access the bulk options – “Print Invoice“, “Print Delivery Notes“, and “Print Receipt” by selecting them from the Bulk Actions dropdown on the WooCommerce -> Orders page. This functionality not only saves your time but also enhances your workflow, ensuring that you can handle large volumes of orders with ease. With just a few clicks, you can print all the necessary documentation for your orders.

To illustrate this, you can see in the screenshot below that I have selected 5 WooCommerce orders and selected the option of “Print Invoice” from the bulk actions dropdown.

Template Settings

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The Template Settings section allows you to control the visibility and presentation of different elements within the invoice.

Each option includes a Customize setting, allowing you to adjust how the content is displayed.

Shop & Customer Details

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• Show Shop Details: Toggle visibility for your Shop Logo, Name, Address, Phone, and Email to maintain brand consistency. Using the customize option, you can customize the logo and its size.
  
• Show Customer Details: Display essential billing and shipping information associated with the order.

Order Information & Product Table

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• Order Data Header: Includes the Invoice Number, Invoice Date, and Order Details.
• Payment & Shipping Method: Specify how the order was paid and delivered for better transparency.
• Product Table: Customize the presentation of purchased items, including options to show product images and table charges.

Additional Elements

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• Show Pay Now Button: Adds an actionable button for customers to complete pending payments.
• Show Policies & Footer: Include important information such as return policies, tax numbers, or social media links.

Live Preview

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On the right-hand side, you will find a real-time preview of the invoice. This preview updates as you modify the settings, allowing you to visualize how the final document will appear before saving.

The configuration for other document templates, such as Receipt, Delivery Note, Credit Note, and Packing Slip, follows a similar structure to the Invoice settings. However, certain fields and options may vary depending on the document type. For example, a Receipt includes Payment Date, while a Credit Note includes Refund Details.

You can configure each template individually based on your business requirements.

Save Settings

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After making the required changes, click Save Settings at the bottom of the page to apply your configurations.

Configure Store Settings to WooCommerce Invoices

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The Settings tab is where you define your global store identity and default content for all documents. Information entered here serves as the primary source for the “Shop Details” elements configured in your templates.

To access these settings, navigate to: WooCommerce → Print Invoices & Delivery Notes → Settings → Store Settings

Store Identity

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Maintain brand consistency by defining how your shop is identified on every invoice and delivery note.

• Store Name: Enter the official name of your business as it should appear on documents.
• Store Logo: Upload your business logo here.
  • Recommended size: 300×100px.
  • Click Upload Logo to add a new file or Remove Logo to clear the current one.

Store Information

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Provide essential contact details to meet legal requirements and assist customer communication.

• Store Address: Enter your complete business address, including street, city, state, postal code, and country.
• Contact Email: The primary email address for customer inquiries.
• Contact Phone: Your business phone number for support or delivery updates.

Footer Content

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Personalize the bottom section of your documents with custom messaging and legal disclosures.

• Footer Text: This text will appear at the bottom of all generated documents. It is an ideal place for tax numbers, website links, or social media handles.
• Complimentary Close: Add a professional closing message (e.g., “Thank you for shopping with us!”) that appears before the footer.
• Policies: Use this area to include important information such as return policies, privacy terms, or shipping conditions to ensure customers are well-informed.

General Settings

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The General Settings tab controls the technical behavior of the plugin, including URL endpoints, document numbering, and how print buttons appear to your customers.

To access these settings, navigate to: WooCommerce → Print Invoices & Delivery Notes → Settings → General Settings

Print Page & Browser Tab

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• Print Page Endpoint: Set a custom URL slug for the print page. This endpoint is appended to your account page URL when a user prints their order.

When a customer or admin clicks a print option, the document opens using this link.

• Page Title (Browser Tab): This setting controls the text shown in the browser tab when a document is opened.
• For example, when a customer opens an invoice in a new tab, this title helps identify the document if multiple tabs are open.The image below shows how the printable document appears when opened from the My Account page.

Invoice Numbering

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These settings control how invoice numbers are generated and displayed on your documents.

Invoice Number Format

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This option lets you define the structure of your invoice numbers using placeholders.

You can include:

• {next_number} to generate a running sequence
• {order_number} to match the WooCommerce order
• {year} or {month} to include date details

For example:
INV-{year}-{next_number}

Next Invoice Number

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This sets the starting point for your invoice numbering sequence. Each new invoice will automatically increment from this number.

Reset Invoice Numbers Yearly

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Enable this option to restart the invoice numbering sequence at the beginning of each year.

Document Formatting & PDF Handling

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• Text Direction: Choose between Left to Right (LTR) or Right to Left (RTL) to ensure the document layout matches your store’s language.
• Enable PDF generation: Toggle this on to allow the plugin to create downloadable PDF versions of your documents.
• Store PDF files for X days
  This feature lets you determine how many days to keep the PDF versions of invoices and delivery notes on the server. This helps manage storage space while ensuring that documents are accessible for a defined period. The default setting is 7 days, but you can customize it to suit your needs.

Print Links & Buttons

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These settings help you control where print options are available for customers and administrators.

How to Add Print Links to WooCommerce Emails

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This feature allows print links to be included in WooCommerce emails sent to both customers and administrators.

a. Show print link in customer emails

When enabled, this option adds a print link in customer emails, allowing them to easily print their invoices or delivery notes.

b. Show print link in admin emails

This option adds a print link in admin emails, making it easier to access and print order documents directly from the inbox.

Print Order Invoice from My Account Orders Page

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These settings display print buttons on the customer’s My Account page.

a. Show print button on My Account page

When enabled, a print button will appear on the “My Account” orders list, allowing customers to quickly access their documents.

b. Show print button on View Order page

This option adds a print button on the “View Order” page, allowing customers to print documents for that order.

Button Label for Templates

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These settings allow you to customize the text shown on the print buttons for each document type, such as Invoice, Delivery Note, Receipt, Credit Note, and Packing Slip.

The labels configured here will appear on the customer’s My Account → Orders page and the View Order page, depending on where the print buttons are enabled.

You can update the button text for the following document types:

Invoice Print Button Label
This option lets you define the label for the invoice print button. For example, you can keep it as “Print Invoice” or change it to something like “Download Invoice” based on your preference.

Delivery Note Print Button Label
Use this setting to customize the label for delivery note printing. This helps clearly indicate the purpose of the document to the user.

Receipt Print Button Label
This option controls how the receipt print button appears to users. You can modify the label to better match your store’s terminology.

Credit Note Print Button Label
You can define the label shown for credit note documents, especially useful when handling refunds and adjustments.

Packing Slip Print Button Label
This setting allows you to customize the label for packing slips, which are typically used during order fulfillment.

Once updated, these labels will be reflected across all areas where print buttons are displayed

Plugin Usage Tracking

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• Reset Tracking Settings: This option allows you to clear the usage data of the plugin. Once reset, the opt-in message for usage tracking will be displayed again.

Font Settings

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Document Fonts

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This section ensures that your PDF documents are generated correctly based on your store’s language.

If your store uses a supported language, you will see a message like “Everything looks good!”, and no additional setup is required.

This section becomes useful only if your documents are not displaying correctly due to font or language compatibility issues.

Save Settings

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After configuring your endpoints, numbering formats, and button labels, click Save Settings to apply the changes across your store.

Support

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I have another question. Please fill out this pre-sales form.