Archiva

Simplify order management by using Archiva for WooCommerce. The plugin automatically archives old WooCommerce orders for better performance and organization.

• Automatically archive old WooCommerce orders with no manual effort.
• Set it up once and let it work silently in the background.
• Archive orders based on order status.
• Unarchive orders anytime you need them, hassle-free.
• Export archived orders in CSV or XML files for safekeeping and peace of mind.
• Choose to display archived orders in My Account > Archived Orders page.
• Permanently delete archived orders with confidence once they are no longer needed.
• Choose to manually archive orders from WooCommerce > Orders page and Edit Order page.

• Upload the plugin zip file from WordPress dashboard > Plugins page.
• Activate the plugin.
• Configure the plugin settings in WooCommerce > Settings >Archiva
• ‘Archive WooCommerce Orders’ checkbox should be enabled for archival to begin.
• Set a value in ‘Automatically archive orders received earlier than X days:’. For e.g. if you wish to archive orders received more than 2 years ago, set the value to 730.
• When left blanks or 0, no orders will be automatically archived.
• Archived Orders can be found in WooCommerce > Archived Orders.
• NOTE: The auto-archive scheduled action runs once every 12 hours and archives 50 orders in each cycle.
• If you wish to run the action more frequently, please feel free to reach out for further assistance.

• Go to WooCommerce > Settings > Archiva
• Enable ‘Archive WooCommerce Orders’
• Set a value in ‘Automatically archive orders received earlier than X days:’. For e.g. if you wish to archive orders received more than 2 years ago, set the value to 730.
• Search and add all the order statuses that should be considered for archival in ‘Order statuses to be archived’
• When left blank, all orders will be archived based on the date received irrespective of the order status.

Unarchive a single order

• Go to WooCommerce > Archived Orders
• Identify the order to be unarchived.
• Click on the ‘Unarchive Order’ icon displayed in the Actions column.
• Go to WooCommerce > Orders. Check if the order is displayed fine.

Unarchive multiple orders at once

• Go to WooCommerce > Archived Orders
• Select the orders to be unarchived
• Go to Bulk Actions, select Unarchive order. Click on Apply.
• Go to WooCommerce > Orders. Check if the orders are displayed fine.

NOTE: Once an order is unarchived, it will not be archived automatically in the future auto archive actions. The admin/store manager will have to manually archive it using the WooCommerce > Orders > Bulk Actions dropdown or the Order Actions dropdown found in the Edit Order page.

• Go to WooCommerce > Archived Orders
• Click on ‘Export to CSV’ or ‘Export to XML’ button to export all the orders listed on the page.
• To export select orders based on a given customer, select the customer in the ‘Filter by registered customer’ dropdown, click on Filter.
• Once filtered, click on the ‘Export to CSV’ or ‘Export to XML’ button on the page.
• To export select orders based on order status e.g. Completed, go to the Completed view and then click on the ‘Export to CSV’ or ‘Export to XML’ button on the page.
• NOTE: It may take some time for all the data to be exported based on the size, kindly do NOT close the page until the download file is generated.
• Once the file is generated, it will automatically be downloaded in the ‘Downloads’ folder set up in the browser.

Archive a single order

• Go to WooCommerce > Orders
• Identify the order to be archived. Click on the order.
• Once on the Edit Order page, go to Order Actions
• Select ‘Move to Archive’ in the dropdown.
• Click on the Update button.

Archive multiple orders

• Go to WooCommerce > Orders
• Select the orders to be archived.
• Select ‘Move to Archive’ in the Bulk Actions dropdown.
• Click on Apply.

Permanently delete a single order

• Go to WooCommerce > Archived Orders
• Identify the order to be deleted.
• Click on the ‘Unarchive Permanently’ icon displayed in the Actions column.

Permanently delete multiple orders at once

• Go to WooCommerce > Archived Orders
• Select the orders to be deleted
• Go to Bulk Actions, select Permanently delete archived orders. Click on Apply.

NOTE: Once an archived order is deleted, it cannot be retrieved/recovered. It is advisable to export the order data to CSV or XML files before deleting it.

When orders are archived, they are no longer visible in the My Account > Orders page. In order to display the archived orders on the front end, the plugin creates a new page My Account > Archived Orders. Kindly follow the steps below to display the same.

• Go to WooCommerce > Settings > Archiva
• Select ‘Display archived orders in My Account’
• Save the settings
• Once orders are archived, the end user can find their archived order records in My Account > Archived Orders.

The plugin moves WooCommerce order data from core WooCommerce/WordPress tables to custom plugin tables. By default, when the plugin is deactivated and deleted from the WordPress dashboard, the plugin data, i.e., the archived order tables, are not deleted.

The setting WooCommerce > Settings > Quotes > Delete plugin data on uninstall is off/unchecked by default.

Kindly enable it only if you have a backup of the existing archived orders and are fine with losing the tables on uninstall. The deleted data cannot be restored.

When the setting is off and the plugin is deleted, simply reinstall the plugin again to access the archived order data in the WordPress dashboard. Alternatively, you can reach out to us to get a list of all the plugin table names to create a backup from the database.

The plugin is compatible with legacy order storage (post_type = ‘shop_order’) as well as High Performance Order storage system.

Since order data is stored in different formats in these systems, it is advisable to decide and retain only one method of storage before you start archiving the WooCommerce orders.

For any further queries, please feel free to reach out.