Send Manual / Single Emails

WooCommerce Follow-ups is a premium extension. Sometimes you simply need to send an email to anyone… customer or not – past, present, future – and keep a record of it. Maybe you discovered a potential problem with one of your products, and you want to let your customers know about it. By using a customized single email created with Follow-up Emails, you can do all this and more within WordPress and WooCommerce. Note: manual emails were renamed to “single emails” in Follow Up Emails 4.8.

Why use Single Emails?

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Creating a single email will reduce the amount of manual entry and duplication when you send emails from your email client, and keep emails consistent. Some of the main advantages of using “Single Emails” are:
  • Standardize the wording and structure of all your email communications – not just your automated emails.
  • Use your WordPress and WooCommerce database to select a customer or grouping of customers to send emails to, at any time, without any pre-planning or set up.
  • Include WordPress and WooCommerce data in your email “auto-magically” – this includes coupons
  • Track the efficacy and performance of your emails – something that Gmail, for example, cannot track
  • Quickly send an email without ever leaving your store management panel
This type of email can be thought of as a source of unlimited “canned responses” that you can send to any email address whenever you want, without any pre-planning or set up. Best of all, you’ll be able to track which emails are sent, and see reporting on whether your customers or prospects open or better yet, took action on an email.

Creating and Sending Single Emails

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With the non-automated Manual Emails, you can create and save unique emails as a template for yourself or your employees, that you can use as often as you wish when you need to send an email to someone. Creating an email is the same process as with any other email. When creating the email template, simply select “Single Email” from the Follow-up Type as seen to the left. Once your email template is created and saved, you can quickly pull it up on the summary page by hovering the cursor over the email name, and clicking “Send”. This opens up an editing screen as shown below, where you can enter in the sending criteria, and make a few quick edits if needed. The options available in the drop-down menu for “Send Email To:” are:
  • This email address: A specific email address you enter (comma-separated list accepted)
  • All users: All registered WordPress users
  • All customers: All customers – includes registered users and guest customers
  • Subscribers: Choose from All Subscribers or a specific list
  • This customer: Search for one or many specific customers
  • Customers who bought these products
  • Customer who bought from these categories
  • Customers who bought between these dates
  • Customers with an active subscription
  • Customers who booked this event
Review all the available variables and merge tags for manual emails here. Out-of-the-box variables are documented here.
If the selected option needs additional information, such as a date range, text-boxes are provided for entering it in. Most options give you the ability to search the database for the required information, such as the email address of a certain customer for “This customer”. Just enter all or part of the customer’s name, and it will automatically appear. Follow-Up Emails wills gather all the email addresses (or email address) that fit into the range of the set criteria, and will automatically send an email to these addresses (or address) when you’re ready to send.

Scheduling or Automating Single Emails

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An option is provided to allow you to set a date and time to schedule the Single Email for, as seen below. You can use this option, or send the email immediately by not selecting this option. Screen Shot 2015-04-23 at 8.00.29 AM A checkbox is provided for those who wish to automatically resend the same email after some chosen time interval – maybe you want to send it now, and then send it again in seven days… you can do that. The Send Again feature also takes a scheduled email into account by offsetting the resend schedule based on the initial email’s sending schedule. So you could send an email this coming Friday, and schedule it for 2 days later to resend on Sunday as well. Screen Shot 2015-04-23 at 8.02.55 AM Other options provided here include adding Variables, sending a test email, and adding Google Analytics tracking. Screen Shot 2015-09-28 at 6.59.10 PM Coupons can be added by going back to the main editing screen. This screen is opened by hovering the cursor over the email name on the summary page, and clicking “Edit” instead of “Send”. Screen Shot 2016-08-29 at 2.58.53 PM You will find more information on creating and adding coupons to your emails on this page. The main editor also allows you to enter in a BCC email address (where you want a copy of each email sent to), and the reply email address, that a recipient can click to send a reply. All of these options are explained on the “Creating a New Email” page found here. When you think you are ready, just click “Send Email Now.” The email (or emails) will arrive at their destination inboxes immediately.