Import and Export of WooCommerce Subscriptions

Import export Suite for WooCommerce helps you to import and export all your WooCommerce subscriptions from one store to another in an efficient and quick manner.

Mapping of WooCommerce Subscriptions

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Column Heading	Explanation	Accepted value or format
subscription_id	Identification Number of the subscription.	Numerical
subscription_status	Status of the subscription	Text. eg: Pending, On-hold
customer_id	Identification Number of the customer.	Numerical
customer_username	Username of the customer	Alpha-numeric characters.
customer_email	Email address of the customer	Alpha-numeric characters.
date_created	Date on which the subscription is created	MM/DD/YYYY H:i:se.g  9/6/2016  6:29:00
trial_end_date	Date on which the trial will end.	MM/DD/YYYY H:i:se.g  9/6/2016  6:29:00
next_payment_date	Date on which the next payment is to be made.	MM/DD/YYYY H:i:se.g  9/6/2016  6:29:00
last_order_date_created	Date on which the last order was created	MM/DD/YYYY H:i:se.g  9/6/2016  6:29:00
end_date	End date of subscription	MM/DD/YYYY H:i:se.g  9/6/2016  6:29:00
post_parent	Order id of the subscription	Numerical
billing_period	Length of the subscription cycle. Example: 5 year renewal	MM/DD/YYYY H:i:se.g  9/6/2016  6:29:00
billing_interval	Length of time between the last statement closing date and the next. Interval can be in day, week,month and year.	MM/DD/YYYY H:i:se.g  9/6/2016  6:29:00
order_shipping	Shipping details of the order.	Alpha-numeric characters.
order_shipping_tax	The total order shipping tax	Numerical
fee_total	The total fees amount	Numerical
fee_tax_total	The total tax on fees	Numerical
order_tax	The total order tax	Numerical
cart_discount	The sum of all cart discounts applied	Numerical
cart_discount_tax	The tax on the sum of all the cart discounts applied	Numerical
order_total	the overall order total	Numerical
order_currency	the order currency	Text
payment_method	Details of the payment method.	Text
payment_method_title	Name of the payment method. Eg: Cash on delivery, PayPal	Text
shipping_method	Name of the shipping method name as seen in the Order admin. Eg: “free_shipping	Alpha-numeric characters.
billing_first_name	First name of the billing company	Text
billing_last_name	Last name of the billing company	Text
billing_email	Email address of the billing company	Text
billing_phone	Phone number of the billing company	Numerical
billing_address_1	First address of the billing company	Alpha-numeric characters.
billing_address_2	Second address of the billing company	Alpha-numeric characters.
billing_postcode	Postcode of the billing company	Numerical
billing_city	City of the billing company	Text
billing_state	State of the billing company	Text
billing_country	Country of the billing company	Text
billing_company	Name of the billing company	Text
shipping_first_name	First name in the shipping address	Text
shipping_last_name	Last name in the shipping address	Text
shipping_address_1	First address of the shipping company	Alpha-numeric characters.
shipping_address_2	Second address of the shipping company	Alpha-numeric characters.
shipping_postcode	Postcode to which the order is shipped.	Numerical
shipping_city	City to which the order is shipped.	Text
shipping_state	State to which the order is shipped.	Text
shipping_country	Country of the shipping address.	Text
shipping_company	Name of the shipping company	Text
customer_note	Additional note added by the customer at time of placing the order	Text
order_items	Line items purchased in the order, such as product, price, quantity, sku, id	Alpha-numeric characters.
order_notes	updates in an order. Example: status change, payment info etc.	Alpha-numeric characters.
renewal_orders	Identify if the order is renewal or parent type.	Numerical
shipping_items	Data of each shipping method, just contain at least method ID, total cost	Alpha-numeric characters. Eg: items:Polo × 1|method_id:flat_rate|taxes:a:1:{s:5:”total”;a:0:{}}
coupon_items	Coupon details of the product ordered	Alpha-numeric characters. Eg: code:test|amount:10.00
fee_items	all fee items for the order	Numer
tax_items	all tax items for the order	Alpha-numeric characters.
download_permissions	data that is used to grant download permission for a downloadable product order. Set this to “1” to grant access to downloadable products in the order	Numerical
meta:is_vat_exempt	Identifies if the tax is paid or not	Text. Eg: Yes, No

Steps to import subscriptions

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For a complete store migration, we recommend you to import the data in the following sequence : User/Customer > Product > Product reviews > Coupons > Order > Subscription.

To import WooCommerce subscriptions:

• Navigate through the menu: WooCommerce > Import Export Suite and click on the tab: Import.

Step 1: Select post type

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As a first step, you need to choose the post type as Subscription.

Step 2: Select import method

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Choose from the below options to continue with your import:

•  Quick import 
•  Based on a pre-saved template 
•  Advanced import

Let us have a look at each of these export methods:

Quick Import

• Imports the basic/standard fields of the respective post type.  
• Primarily used when your input file was exported using the same plugin
• One can import file from:
  1. Local
  2. URL
  3. FTP

• Click the Import button to complete the action or proceed to Step 3 for advanced options.

Pre-saved template

This method retains the previous filter criteria and other column specifications as per the chosen file and imports data accordingly. By selecting this option, one can choose a previously saved template from the Import template drop-down.

Note: The template will be listed in the drop down only if you have saved it in previous imports.
If you go through the Advanced import, at Step 4 you will get an option to save the template. Once you save that, next time when you want to import a pre-saved template, it will be populated within the drop down.

• Click the Import button to complete the action or proceed to Step 3 to map columns.

Advanced import

This option will take you through a detailed process of filtering/column selection/advanced options that may be required for your import.

Note: You can also save this file as a template for future use.

Step 3: Map import columns

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Here, one can map the import columns under the following 3 fields:

• Default fields: The column names appearing in this section can be edited if required. The preferred names and choices that were last saved can be viewed on choosing a pre-saved template.
• Additional meta
• Hidden meta

Evaluate field

Evaluate field can be used to append a value/expression to an existing item while importing. It basically selects/maps any column from the input file and compute the values with expressions and creates output.

• Expression: Any of the operators +*/-()&@ or string constants can be used along with the attributes to manipulate the respective value. 
• Input: Select the column from the drop down which has to be modified.
• Output: Sample value will be created based on the first record from input file.

Note: Columns that have no values in the input file may cause syntax errors if used in an expression.

• Click on Step 4 to proceed.

Step 4: Advanced Options/Batch Import/Scheduling

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On reaching Step 4, the following window will appear, from where one can:

1. Update Only: On selecting “Yes”, the store is updated with the data from the input file only for matching/existing records from the file. On selecting “No”, the entire data from the input file is processed for an update or insert as the case maybe.
2. If the subscription exists in the store: One can either Skip or Update the entry.
3. If conflict with an existing post ID: You can either Skip or Import as new item.
4. Link orders using _wt_import_key:Link the underlying orders related to the imported subscriptions by the key _wt_import_key.
5. Link products using SKU instead of Product ID: Choose ‘Yes’ to link the products associated with the imported subscriptions by their SKU.
6. Delete non-matching coupons from store: Select ‘Yes’ to remove the subscriptions from your store which are not present in the input file.

Note: On expanding Advanced options, one can set the number of records that the server will process for every iteration within the configured timeout interval.
If the import fails due to timeout you can lower this number accordingly and try again.

• Save the template file for future (if needed).

• Click on Import/Schedule to finish.

You can either import the subscriptions directly into your store or schedule the import.

To schedule the import:

1. Hit the Schedule option, and you will be taken to the cron schedule window.

The plugin supports two different schedule types:

1. WordPress Cron: Upon a visit, WordPress Cron will check to see if the time/date is later than the scheduled event/s, and if it is– it will fire those events.
   • schedules your job at the specified time. 
   • is dependent on your website visitors.
2. Server Cron: You may need to trigger the URL every minute depending on the volume of data to be processed.You can use this option :
   • to generate a unique URL that can be added to your system in order to trigger the events. 
   • if you have a separate system to trigger the scheduled events.

You can also configure the time at which the import is to be scheduled.

To directly import:

1. Hit on the Import option

Once the import is completed, a pop-up will be displayed showing import status which contains the number of successful imports and failed imports (if any).

Steps to export subscriptions

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To export WooCommerce subscriptions:

• Navigate through the menu: WooCommerce > Import Export Suite and click on the tab: Export.

Step 1: Select a post type

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As a first step, you need to choose the post type as Subscription.

Step 2: Select an export method

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Choose from the below options to continue with your export:

•  Quick export
•  Pre-saved template 
•  Advanced export

Let us have a look at each of these export methods:

Quick Export

• Exports the basic/standard fields of the respective post type.  
• To include fields from Additional meta and Hidden meta, select the respective group’s checkboxes.

• Click the Export button to complete the action or proceed to Step 3 for advanced options.

Pre-saved template

Exports data as per the specifications(filters, selective column, mapping.. etc) from the previously saved file. By selecting this option, one can choose a previously saved template from the Export template drop-down.

Note: The template will be listed in the drop down only if you have saved it in previous exports.
If you go through the Advanced export, at Step 5 you will get an option to save the template. Once you save that, next time when you want to export a pre-saved template, it will be populated within the drop down.

• Click the Export button to complete the action or proceed to Step 3 to filter data.

Advanced Export

Takes you through a detailed process of filtering/column selection/advanced options that may be required for your export.

Note: You can also save this file as a template for future use.

• Click on Step3 to filter data.

Step 3: Filter data

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Filter data that needs to be exported as per the below criteria.

• Total number of subscriptions to export: The actual number of subscriptions you want to export. e.g. Entering 500 with a skip count of 10 will export subscriptions from 11th to 510th position.
• Skip first n subscriptions: Specify the number of subscriptions to be skipped from the beginning. e.g. Enter 10 to skip first 10 subscriptions from export.
• Statuses: Export subscriptions by their status(pending, on hold, active, cancelled..etc). You can specify more than one status if required.
• Order Date: From: Specify the date from which the subscription will be valid.
• Order Date: To: Specify the date till which the subscription will remain valid.
• Next Payment Date: Exports subscription orders based on Next Payment Date.
• Payment methods: Include bank transfer, cash on delivery, check payments.
• Email: Export subscription orders based on email.
• Product:  Exports for the selected specific products.
• Coupons: Exports based on the coupons applied.
• Sort Columns: Sort the exported data based on the selected columns in the order specified. Defaulted to ascending order.
• Sort By: Defaulted to ascending. Applicable to above-selected columns in the order specified.

Step 4: Map and reorder export columns

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The column names appearing in this section can be edited if required. The preferred names and choices that were last saved can be viewed on choosing a pre-saved template. One can also move the columns to reorder the arrangement.

• Here, one can map and reorder the export columns under the following 3 fields:
  1. Default fields
  2. Additional meta
  3. Hidden meta

• Click on Step 5 to proceed.

Step 5: Advanced Options/Batch Export/Scheduling

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On reaching Step 5, the following window will appear, from where one can:

1. Export file name: To specify a filename for the exported file. If left blank the system generates a default name.
2. Export File Format: Both CSV and XML file formats are available.
3. Delimiter: Separator for differentiating the columns in the CSV file. Assumes ‘,’ by default.
4. Enable FTP export: On opting ‘Yes’, choose an FTP profile and specify the export path.

Note: On expanding Advanced options, one can set the number of records that the server will process for every iteration within the configured timeout interval.
If the export fails due to timeout you can lower this number accordingly and try again.

• Save the template file for future export as shown below(if needed).

• Click on Export and export or schedule the export to finish.