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  2. WooPayments Documentation /
  3. WooPayments: Taxes /
  4. WooPayments: Tax Documents

WooPayments: Tax Documents

If your business is based in a country where you might need VAT invoices, you can receive a monthly invoice showing our fees. We will require you to supply your business name, address, and VAT number (if registered) the first time you access these invoices.

Invoices for the previous month are generated on the 10th day of each month.

Eligible countries

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Your business must be in one of the countries below to get VAT invoices:

  • Austria
  • Belgium
  • Bulgaria
  • Croatia
  • Cyprus
  • Czech Republic
  • Denmark
  • Estonia
  • Finland
  • France
  • Germany
  • Greece
  • Hungary
  • Ireland
  • Italy
  • Latvia
  • Lithuania
  • Luxembourg
  • Malta
  • Netherlands
  • Poland
  • Portugal
  • Romania
  • Slovakia
  • Slovenia
  • Spain
  • Sweden
  • Switzerland
  • United Kingdom

Accessing documents

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To access your documents, go to Payments > Documents menu in your dashboard. On this page, you can:

  • View the list of documents.
  • Sort the list by date.
  • Filter the list by date and type.
  • Download a specific document.
The Payments > Documents page with some example invoices.

New invoice notification

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Invoices for the previous month are generated on the 10th day of the each month. When a new invoice is available, you will receive an email notification like this:

When you click on the View Report button, you will be taken to the invoice just as if you had clicked on the Download button from the Payments > Documents page.

If you do not want to receive these notifications every month, you can use the unsubscribe link in the email footer. Even if you unsubscribe, you will still be able to access the invoices from your site’s dashboard.

Providing your VAT details

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If you have not provided us with your VAT details before downloading an invoice, you will be prompted to do so when you attempt to download one. The data submitted in this form will be applied to all of your invoices, and you will not be prompted again.

If you are not registered for a VAT number, simply click on Continue without checking “I’m registered for a VAT number.”

If you are registered for a VAT number, please check the “I’m registered for a VAT number” box. The VAT number field with your country’s prefix should appear. Provide your VAT number and click Continue to initiate the validation process for the provided VAT number via the VIES on-the-web system. In the event that the provided VAT number fails validation, you will be notified.

After clicking on Continue, you should be redirected to the second step of this form.

Please fill in your business name and address and click Confirm. After your details are successfully saved, you will be automatically redirected to the requested invoice.

Editing your VAT details

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At this time, it is not possible to edit your VAT details after submitting them. If you need to change your VAT information, please contact support and provide us with the following:

  • Company address
  • Company name
  • Company VAT number

Downloading an invoice

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After clicking on the View Report link from an email notification, or the Download button in the Payments > Documents page, a new tab will open with your invoice. A print dialog, which you can use to print the invoice or save the invoice as a PDF file, will be displayed automatically.

The invoice document will contain a number, a date, and the time period being reported on. The information submitted in the VAT details form will be used in the Provided To field.

If you have funds deposited in multiple currencies, the invoice will contain one line item for each currency. Each line item will contain the number and total amount for the transactions processed in that currency in addition to the fees charged by WooPayments.

NOTE: The transaction data used in the invoice is based on the UTC timezone, which may cause some discrepancies between the transactions list and the invoice.

Site inaccessible

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If your site is inaccessible for some reason (e.g., your host is down or you’ve deleted the site), you can contact support for a copy of any documents you would normally have access to.